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Beginning of message |
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Function: |
To indicate the type and function of a message and to transmit the identifying number. |
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* |
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* |
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Invoice type |
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Indication of the invoice type |
| 380 |
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Commercial invoice |
| 83 |
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Credit note related to financial adjustments |
| 84 |
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Debit note related to financial adjustments |
| 381 |
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Credit note - goods and services |
| 389 |
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Self-billed invoice |
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One of the possible invoice types is mandatory. |
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83 credit note related to financial adjustments: Document/message for providing credit information related to financial adjustments to the relevant party, e.g., bonuses 83 credit note related to financial adjustments: Document/message for providing credit information related to financial adjustments to the relevant party, e.g., bonuses. |
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84 debit note related to financial adjustments: Document/message for providing debit information related to financial adjustments to the relevant party. |
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380 commercial invoice: Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer. |
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381 credit note - goods and services: Document/message for providing credit information to the relevant party. |
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389 self-billed invoice: An invoice, the invoicee is producing instead of the seller. |
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Code list identification code |
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N |
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Code list responsible agency code |
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N |
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Additional qualification for invoice type |
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Additional document qualification, agreed on bilateral basis. Used to specify the invoice e.g. repair services invoice, replacement parts or fruits/vegetables. |
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For EDI purposes it is strongly recommended to use agreed terms. |
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In some special cases this data element can have one of the following contents by bilaterally agreement: |
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SERVICERECHNUNG (invoice for services) |
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KOSTENRECHNUNG (bill of charges) |
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REPARATURRECHNUNG (invoice for repair services) |
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ERSATZTEILRECHNUNG (invoice for replacement parts) |
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FRISCHWARENRECHNUNG (invoice for fruits and vegetables) |
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SAMMELRECHNUNG (consolidation of proforma invoices included in the transmission file) |
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DOCUMENT/MESSAGE IDENTIFICATION |
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Invoice number |
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A number which identifies the invoice. It is generated by the issuer of the invoice and is a sequential number. |
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This number is assigned by the sender of the message The recipient of the message quotes the invoice number on payment and/or in the payment specification The invoice number can then be used to match the payments and the outstanding invoices. Consequently it is recommended that the invoice number is assigned a sufficiently unique number which is, for example, unique for a period of 1 year. |
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* |
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Message function |
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Indication of the function of the invoice, e.g. Original, Duplicate etc. |
| 7 |
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Duplicate |
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Duplicate can be used to retransmit a complete interchange to the same partner on request of the receiver. Only date and time can be different from the original file. The use of this code and the handling of additional documents must be mutually agreed between the partners. |
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Original |
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Original - An indication to the receiver that this invoice is an original invoice, i.e., not a replacement or duplicate. |
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Segment documentation: |
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Segment status = |
M |
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The contents of DE 1000, DE 1001 and DE 1225 must be mutually agreed between the data exchanging parties. |
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Example: |
BGM+380:::KOSTENRECHNUNG+87441+9+AB' |
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The document number is 87441. |
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