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Beginning of message |
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Function: |
To indicate the type and function of a message and to transmit the identifying number. |
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Invoice type |
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Indication of the invoice type |
| 380 |
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Commercial invoice |
| 381 |
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Credit note - goods and services |
| 383 |
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Debit note - goods and services |
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380 commercial invoice: Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer. |
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381 credit note - goods and services: Document/message for providing credit information to the relevant party. |
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383 debit note - goods and services: Document/message for providing debit information to the relevant party. |
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384 corrected invoice: Commercial invoice that includes revised information differing from an earlier submission of the same invoice. |
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Code list identification code |
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Code list responsible agency code |
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Additional document qualification, agreed on bilateral basis. Used to specify the invoice e.g. repair services invoice, replacement parts or fruits/vegetables. |
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DOCUMENT/MESSAGE IDENTIFICATION |
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Invoice number |
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A number which identifies the invoice. It is generated by the issuer of the invoice and is a sequential number. |
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This number is assigned by the sender of the message The recipient of the message quotes the invoice number on payment and/or in the payment specification The invoice number can then be used to match the payments and the outstanding invoices. Consequently it is recommended that the invoice number is assigned a sufficiently unique number which is, for example, unique for a period of 1 year. |
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Message function |
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Indication of the function of the invoice, e.g. Original, Duplicate etc. |
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Cancellation |
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Cancellation - The current invoice is being cancelled. A new invoice with its own invoice number will be raised to take its place. It is recommended that if an invoice is incorrect it must be cancelled and a new one issued or a correcting credit/debit note issued referencing the incorrect invoice. |
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Original |
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Original - An indication to the receiver that this invoice is an original invoice, i.e., not a replacement or duplicate. |
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| AB |
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Message acknowledgement |
| NA |
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No acknowledgement needed |
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Segment documentation: |
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Segment status = |
M |
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